Inventory management software
for growing business

Increase your sales and keep track of every unit with our powerful stock management, order fulfillment, and inventory control software.

Run a more efficient business.


Pahappa Inventory management software offers the following functions


Increase sales

Expand your business online with our multi-channel inventory management system. Set up and integrate your business systems, and start selling your merchandise.


Manage orders

Manage your offline and online orders with our efficient order management system. Also, you can create purchase orders, backorders and drop shipments, all in a single inventory management application.


End-to-end tracking

Track every item or batch in your inventory with serial number and batch tracking feature. This way, you can either always keep a track on the movement of the items or have better control over the expiry of each batch.


Multiple shipping integrations

Get real-time shipping rates and in-transit details of major shipping carriers and choose a shipping partner for your business, wisely. A much-needed feature for a complete inventory management system.


Finance and CRM integrations

Our seamless integration with Pahappa CRM and Pahappa Finance automatically syncs all your contacts, orders and help you manage financial data without breaking a sweat.


Warehouse Management

Check stock level, manage inter-warehouse transfer, and generate reports for specific warehouses within seconds. Warehouse inventory management, at your fingertips.


Inventory management Software

Features include:

Units of measure

The basic units for stock quantities include; kilograms, grams, pieces, and dozen.

Raw Material Management 

Raw material management is concerned with recording all the raw materials required for the production of a particular product. 


Products management is concerned with recording all the organization’s products and their required raw materials for production. 

Bill of Materials (BOM) Management

Maintain a centralized database of BOMs, ensuring accurate material requirements and allowing for efficient inventory management.

Work Order Generation

Generate work orders automatically based on production plans, incorporating relevant details such as quantity, due dates, and associated BOMs.

Production Planning and Scheduling

Generate production schedules based on demand forecasts, inventory levels, and resource availability.

Allow for the creation and management of production orders.

Provide real-time visibility into the status of each production order.

Production Monitoring and Reporting

Capture real-time data on production activities, monitor progress against production schedules, and generate comprehensive reports on production performance.

Features include;

Stock In (stock coming in the business) 

This describes the process of adding new products/items in the business. It details the process of how products get into or are brought into the business.  

  1. Adding stock/products from the organization manufacturing base  
  2. Purchasing products outside the organization 

Stock Management  

Stock management is concerned with managing the goods an organization offers to its customers. This involves acquiring, storing, organizing and tracking stock. Stock management also involves keeping records of changes in your inventory over time.  

Stock management is important to an organization as it helps keep customers happy by reducing out of stock situations and it reduces the costs of holding stock while ensuring that organization meets its customers demand and making sure that there’s enough material  

Stock management involves;    

  1. Real-time visibility into stock levels and movements.  
  2. Support for multiple stock locations and warehouses.  
  3. Ability to track and manage stock transfers between locations.  
  4. Automated stock reordering based on reorder points and stock turnover rates. 

Stock Taking  

Stock taking is concerned with the activity of counting and checking all of the quantities of the goods that an organization has and condition of items held in an inventory or warehouse.   

Stock taking is done to provide an audit of existing stock, measures how well a product is performing against others, provides efficient forecasting of stock levels, keeps an organization up to date with your current purchase prices, uncovers and eliminates theft within the business.   

It is also the source of stock discrepancy information.  

Stocktaking involves;  

  1. Ability to perform physical stock takes and reconcile stock levels  
  2. Support for barcode scanning and mobile devices for stock taking  
  3. Ability to generate stock-take reports and reconcile stock discrepancies  
  4. Ability to manage stock discrepancies and adjust stock levels  

Stock Alerts  

Stock alerts, also referred to as inventory alerts, help an organization know when there has been a significant or noteworthy change in the organization’s level of stock/inventory.  

A stock alert is a notification that some aspect of a stock has passed a specific threshold that you have set. For instance, an organization can set an alert to be notified as soon as the stock has increased or decreased and when the reorder level has been reached.    

Stock alerts involve;  

  1. Ability to set low stock alerts and reorder alerts  
  2. Real-time notifications for stock levels and reorder points  
  3. Ability to track and manage stock alerts and reorder requests 
  4. Integration with purchasing and vendor management to automate stock replenishment  

Stock Transfers (stock going out) 

Stock transfer describes a process in warehouse logistics for moving goods from one part of the distribution chain to another.  

  1. Intercompany transfer process: In this process, inventory is transferred between two companies with the involvement of many departments in both parties such as sales, logistics or procurement.   
  2. Intra-company transfer process: In this type of stock transferring process, two particular locations belonging to the same company participate in the inventory transferring process.   
  3. One-step transferring process: In this process, inventory is transferred from one to another location through a single Stock Transfer Order (STO).   
  4. Two-step transferring process: This is a more efficient process in terms of tracking stock transferring and inventory managementsince STO is issued by both ends.  

Features include:

Shipping Management

is concerned with planning and execution of the shipping process to ensure the smooth functioning of the same.  

Shipping Management involves;  

  1. Ability to create and manage shipping orders and packing lists  
  2. Support for multiple shipping methods and carriers  
  3. Ability to track shipping status and delivery updates  
  4. Planning: This involves determining the most efficient and cost-effective shipping methods, routes, and carriers for transporting goods. It also involves coordinating with suppliers and customers to ensure timely delivery of products. 
  5. Logistics: This involves managing the movement of goods from the point of origin to the final destination. It includes coordinating transportation, tracking shipments, and managing inventory levels.
  6. Execution: This involves managing the actual shipment of goods, including preparing and packaging products for shipping, completing shipping documents and customs forms, and coordinating with carriers to ensure timely delivery.
  7. Customer service: This involves maintaining good communication with customers throughout the shipping process, providing shipment tracking information, and resolving any issues or delays that may arise. 

 Consignment Tracking  

Consignment Tracking is concerned with tracking consigned items to different third parties.  

Consignment Tracking involves;  

  1. Ability to track consigned items and their location  
  2. Ability to generate consignment reports and reconcile consignment inventory. 

Customs and Duty Management  

Customs and duty management is concerned with the management and calculation of the tax imposed on goods when they are transported across international borders, that is to say management of tax that is levied on import and export of goods.  

Customs and Duty management involves;   

  1. Ability to manage customs and duty information for international shipments  
  2. Integration with customs and duty databases
  3. Ability to calculate and track customs and duty charges  

Delivery Tracking  

Delivery tracking is concerned with tracking of an organization’s stock from the origin point to the destination or where another delivery is currently located.  

Delivery tracking can also be achieved by scanning barcodes and updating Information.  

Every time stock changes hands, an employee from the delivery company can use a barcode scanner to scan the package and update its history in the system.   

This information can be accessible to both the organization and their customers who can then track packages in real time   

Delivery tracking involves;  

  1. Ability to track and manage delivery schedules  
  2. Ability to update delivery status and delivery confirmation
  3. Integration with shipping carriers for real-time delivery updates  

Alerts and Notifications Module 

The alerts and notifications module is responsible for sending timely and relevant messages to users, notifying them of important events, changes, or updates related to a particular system or application.

The alerts and notifications module typically works by monitoring specific events or triggers in the system, such as user activity or changes in data, and sending automated messages to users or administrators through various communication channels, such as email, text message, or push notifications.

In addition to sending standard notifications, this module can also provide users with the ability to customize their notification settings, allowing them to choose which types of alerts they receive and how often they receive them

Document repository Module

A document repository is a central location or platform where documents and files are stored, organized, and shared. It is often used by businesses, organizations, and institutions to manage their digital documents, such as contracts, reports, presentations, and other important materials.

Customized reports Module

Customized reports are reports that are tailored to meet the specific needs and requirements of a particular audience or organization. These reports are designed to provide relevant and accurate information that is important for decision-making.

The process of creating customized reports involves identifying the specific requirements of the audience or organization, selecting the appropriate data sources, and designing a report that presents the information in a clear and concise manner. The design of the report may include charts, graphs, tables, and other visual aids that make it easier to understand the information being presented.

Audit Logs Module

The audit logs module records all system activity in a secure and tamper-evident manner. It maintains a detailed log of all events, including user activity, system events, and administrative actions. The module provides a record of when events occurred, who performed them, and what was done.

The audit logs module can be used to track changes to data, system configuration, and user access. It can also help detect and investigate security breaches by providing a detailed record of all system activity. The module can be configured to send alerts and notifications when specific events occur, such as failed login attempts or changes to critical system settings.

Multi-company, multi-branch Module

A multi-company, multi-branch module provides a platform for managing the operations of a business entity that has multiple subsidiaries or companies operating in different locations.

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